2011 Clan Registration Form

Rural Hill Scottish Festival and The Loch Norman Highland Games being held on April 15, 16 & 17, 2011 is a family gathering presented by the Catawba Valley Scottish Society, Inc. (CVSS) The mission of the CVSS is to educate people about the culture, heritage and contributions of the Scots and Scots-Irish and to provide venues for recognizing and celebrating their rich legacy.

IMPORTANT: Clan Sponsorship must be received by February 19, 2011 to guarantee recognition in the program and a tent on the field. The fee must accompany this signed Waiver form to insure the tent reservation. Tent location requests will be accommodated on a first come, first served basis. Contact person must be the authorized representative of their Clan or Society.

For more information contact LNHG - Clan Sponsor Ambassador: Royce McNeill - 704-399-1134

Rural Hill Scottish Festival & Loch Norman Highland Games
Clan Sponsor Information Sheet

Per insurance considerations and requirements, the Catawba Valley Scottish Society, Inc. (CVSS) must require a Clan representative to sign a waiver before they may occupy a tent location on the field. The tent location requests for 2011 (waiver enclosed) will be accommodated on a first come, first served basis and assigned by the Clan Sponsor Committee.

The Call of the Clans Ceremony will be open to the public.

The Food Court will be available on Friday before the Call to the Clans. The Carolina Beer Company will be offering beverages for purchase during the evening as well as during the weekend.

Please email who your designated representative will be to bring and to carry your Clan banner at the Call to the Clans ceremony at 8:00 pm Friday evening to office@ruralhill.net. We request only ONE Clan member is to act as the Clan representative on the Field. Note - NO cell phones are allowed on the field during the Call of the Clans. . Sherrie McLamb will be the field director, her email address is sherriemclamb@aol.com.

Important Note: The Field at Rural Hill is open to Clan Sponsors on Friday to bring materials and supplies to their Clan Tents. The General Public is invited to attend the Call of the Clans and will have access to the Clan tents during the Friday evening event. Cars are not allowed on the Field on Saturday or Sunday, but there is Golf cart assistance from the Clan Sponsor Parking area from 7:00 am until 8:30 am if you need to move additional materials to your tent.

Clan representatives are encouraged to bring a Clan logo stamp to stamp Passports for the kids.

The Parade of Tartans is on Sunday morning, following the Worship Service (about 11:30 am.) The Director of the Parade of Tartans is David Henderson. Please check in with him at the Clan Henderson tent on Saturday.

Best Clan Tent Award
Clan Tent displays will be judged anonymously on Saturday and/or Sunday and a Trophy awarded for FIRST PLACE based on the criteria listed below. The Keeper Trophy is a Battle-axe donated by Allan Kinard of Gaston, SC with listing on a perpetual trophy kept in the office.

Rating Scale - Each item is rated on a 1-5 point scale with units defined as follows.
1 = missing or poor
2 = below average
3 = average
4 = above average
5 = exceptional
N/A = (Not applicable) - May be used if appropriate.

Criteria
Tent:

1. Overall presentation - General appearance of displays and tent. Is everything reasonably neat and in good order?
2. General displays - Are there displays of a general nature such as pictures of the ancestral castle (if any), famous or current chiefs, Clan crest badge, arms of the chief (if any) heather, thistles, appropriate signage., etc.
3. Unique displays - Weapons, severed heads, compete genealogies of the Clan chiefs, antique Scottish attire, anything unique to the Clan or to Scotland that would attract interest.
4. Display of tartan - Is tartan in evidence in substantial quantity, either worn or draped.

Personnel:

1. Sufficient number - Are there enough Clans folk in the tent to serve those persons who are interested in information or wish to join the Society.
2. Friendly/helpful attitude - Are the people staffing the tent expressing interest in providing information specific to the Clan as well as that of a general nature such as directions to the vendors, chief's tent, etc.?
3. Hospitality - Are the tent keepers welcoming and inviting?
4. Relevant materials available - Does the Clan have sufficient brochures, information sheets and reference materials to supply information to prospective members?

If you have suggestions that may improve the Games’ ability to support Clan activities contact Clan Sponsor Ambassador: Royce McNeill at 1824 Stoneyridge Drive, Charlotte, NC 28214. Or call 704-399-1134. Or the office at 704-875-3113.

Rural Hill Scottish Festival and Loch Norman Highland Games
Sponsored by the Catawba Valley Scottish Society (CVSS)
Facilitated in cooperation with Mecklenburg County Park & Recreation

THIS NOTICE MUST BE KEPT AT EVERY TENT AT THE FIELD

Clan Sponsors: For the safety and enjoyment of your Clansmen please note the following:

The Rural Hill Scottish Festival and Loch Norman Highland Games is a family gathering. We support family fun and entertainment in a safe environment. Our aim is to have an event that will showcase our interest in our Scottish Heritage as well as to raise awareness and money to support Scottish Heritage programs.

Inappropriate behavior cannot be tolerated and we ask all Clansmen to help monitor their area. As one of the first private non-profit groups to receive a lease on a County Historic site, we know our events are being watched very carefully. Let’s keep our people safe.

1. We have Permits to serve alcoholic beverages at our Patrons & Sponsors Reception. The Carolina Beer Company will be offering beverages for purchase during the weekend; the rest of the property is dry.
2. The Hospitality tent will be open during the day to Patrons or Sponsors for coffee, tea, soft drinks and snacks. Remember that discretion and good taste are the order of the day.
3. The thrift of the Scottish people is legendary... reuse it, fix it, or recycle it... we do not throw anything away... there will be a test of this theory at the end of the day on Sunday... if you see trash left on the ground in a Clan tent... it’s nae Scottish.
4. Please be aware that the Games receive more than 50 requests from Vendors who would like to sell their merchandise at the Games. The Vending Policy of the Games requires that these Vendors supply a certificate of insurance as well as pay a fee for the privilege.
5. Tent fly policy - Sorry... The Mecklenburg County Land Use and Environmental Services and Risk Management Event Policy for the Games do not permit the installation of personal tents or tent fly’s. The CVSS is required to enforce this policy.
6. The Passport to Scotland Tent will issue Passport’s to encourage the kids to look at the displays in the Clan Tents. Clan representatives are likewise encouraged to reward the kid’s interest by answering questions and stamping or initialing their Passports.
7. While we may seem to restate the obvious, cell phones must be turned off by attendees at the Call of the Clans and the Sunday morning Worship Service.
8. NC State law prohibits open containers of alcohol in the passenger compartment of a vehicle.